We’re Hiring!

Hiring FacebookWe’re Hiring Part Time Office Assistants!

About the Foundation

The T.J. Martell Foundation is the music industry’s leading foundation that funds innovative medical research focused on finding treatments and cures for cancer. 

 

East Coast Office and Event Assistant – NY Office

  • East Coast Events

The Foundation’s annual East Coast events include the Women of Influence Awards, Family Day, New York Golf Classic, Rock n’ Bowl, New York Honors Gala, Best Cellars Wine Dinner, and Martell in Miami. 

Responsibilities for this position include:

  • Providing administrative support in the Foundation’s New York office: answering calls and taking messages, banking, maintaining supply inventory/office equipment and placing orders, shipping
  • Event support: working registration, handling silent auction set-up and checkout, etc.
  • Event-related planning and research (i.e. potential venues, sponsors, etc.)
  • Researching, soliciting and securing silent auction donations and maintaining inventory
  • Writing and editing various letters, agendas, etc.
  • Assisting with creation/editing of invitations, sponsorship materials, PowerPoint decks, signage, etc.
  • Overseeing spreadsheets (i.e. event budgets, guest lists)
  • Donor database and mailing list management as directed
  • Sending invoices and tax receipt letters
  • Communicating with Director of Communications to set up event web pages and coordinate social media as necessary
  • Grant writing
  • Coordinating and working with volunteers and interns
  • Contributing to East Coast team effort, as well as communicating and working with National staff
  • Other duties as directedPreferred Skills
  • Prior experience in events and/or fundraising a plus
  • Proficiency in all Office 365 programs (i.e. Excel, PowerPoint, Word/Mail Merge)
  • Strong written and verbal communication skills
  • Excellent telephone manner
  • Professional attitude
  • Ability to multitask and work well with a team
  • Willingness to travel for events

 

National Office Assistant – Nashville Office

Responsibilities for this position include:

  • Performs administrative and office/event support activities
  • Assists with auction solicitations and facilitation of auction packages
  • Assists with Charitybuzz entry and record keeping
  • Assist with answering telephone calls and taking messages
  • Receiving and directing visitors
  • Word processing, creating spreadsheets and power point presentations, mail merge, etc.
  • Assist with general office operations including office upkeep, managing deliveries, filing, and load and unloading event materials
  • Database Management
  • Assists with event set up and event check out and other event related duties
  • Contributes to team success by performing related activities as needed.
  • Run financial errands as needed, i.e. picking up checks and running items for signatures
  • Other duties as directedPreferred Skills
  • Prior experience in events and/or fundraising a plus
  • Proficiency in all Office 365 programs (i.e. Excel, PowerPoint, Word/Mail Merge)
  • Strong written and verbal communication skills
  • Excellent telephone manner
  • Professional attitude
  • Ability to multitask and work well with a team
  • Willingness to travel for events

Reporting

The New York position reports directly to the East Coast Executive Director and at times the CEO and Senior Vice President of Operations.  The Nashville position reports directly to the Senior Vice President of Operations and at times the CEO.

 

Working Conditions

  • 30 – 39 hours weekly
  • Ability to travel for events when necessary
  • Working night and weekends as necessary
  • Ability to work long hours

 

Compensation

  • Competitive hourly rate based on experience

 

Please send your resume and cover letter to:

Melissa Goodwin
Sr. VP of Operations
mgoodwin@tjmartell.org

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