The T.J. Martell Foundation – the music industry’s leading cancer research foundation – is seeking an experienced, enthusiastic part-time special events professional to support and help execute fundraising events for the foundation’s dynamic and fast-paced West Coast office. This is a great opportunity to be a part of our exciting plans in 2019! Interested? Check out the job description here and follow the instructions to apply. No direct outreach to staff, please.
TITLE: Special Events Coordinator (Part-time)
STATUS: Part-time (Approx. 20 hours week, February – November 2019, includes some weekends and evenings)
COMPENSATION: Hourly; rate to be determined
HOURS AND LOCATION: Work schedule to be determined before hire, with work hours largely to occur during regular business hours. With advance notice, employee must be available to work occasional weekends and evenings, as needed. Work to be performed at the Foundation’s offices in Encino, California, with some offsite meetings and events.
BRIEF DESCRIPTION OF THE ROLE
The T.J. Martell Foundation – the music industry’s leading cancer research foundation – is seeking an experienced, enthusiastic part-time special events professional to support and help execute fundraising events for the foundation’s dynamic and fast-paced West Coast office. The Special Events Coordinator will also support various aspects of our West Coast operations, including assisting with administrative functions as assigned. The candidate should have a special events background, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external constituents and supporters. The Special Events Coordinator will report to the Executive Director, West Coast Region.
THE IDEAL CANDIDATE
The ideal candidate must possess a passion and enthusiasm for our mission, a college degree, at least two years of fundraising or special events experience, a basic knowledge of the music and entertainment business, outstanding interpersonal, leadership and communication skills, experience working with budgets, strong organizational and time management skills and a demonstrated ability to complete tasks on time, to take direction, to be flexible, creative and proactive and to multi-task in a fast-paced small office setting. The candidate will be expected to maintain confidentiality and to adhere to the highest levels of professionalism in their dealings for the Foundation and with its boards and supporters. Strong competency with word processing, spreadsheets, databases, presentation creation, design and internet and social media skills are required. Proficiency with graphic design software and the ability to create short professional videos (30 – 90 seconds) is a plus. Physical requirements include the ability to regularly sit, talk, hear and answer phones, work at a desk and computer screen for extended periods of time, walk and occasionally carry/lift up to 30 lbs., travel to off-site meetings and events.
PRIMARY DUTIES AND FUNCTIONS
The Special Events Coordinator will assist with the planning and execution of various fundraising events and perform other administrative duties, at the direction of the Executive Director, West Coast Region and others at the foundation. Fundraising event support includes assisting with creating/disseminating promotional and presentation materials, creating solicitation materials for event sponsors, supporters, volunteers and donors, identifying/researching and tracking prospective donors and sponsors, conducting and tracking outreach to prospective donors and soliciting donors for tickets, tables, auctions and sponsorships, compiling and maintaining event checklists, cultivating new resources for fundraising, serving as a liaison with vendors on event related matters, managing signage for events including step & repeats, auction boards, event programs, journals and menus, preparing nametags, giftbags, registration lists, seating cards, etc., assisting with Budget preparation and Board and Committee communications and meeting preparations, assisting at meetings and events as needed, with some evening and weekend time required and managing and performing various other tasks, as assigned.
Administrative duties may also include, but are not limited to answering phones, greeting guests, helping to maintain the office in good order, maintaining mailings lists, assisting with donor recognition activities, communicating with Board members, volunteers and supporters, assisting with event/meeting set-up and preparation and otherwise assisting with the effective operations of the West Coast office and the Foundation, as assigned.
INTERESTED CANDIDATES should submit a resume, cover letter which includes hours of availability, and list of references to: LosAngeles@tjmartell.org Screening of candidates will continue until the position is filled.
NO PHONE CALLS, OR DIRECT EMAIL TO INDIVIDUALS AT THE FOUNDATION, PLEASE.